Each Sport has an ORSB account from which the Head Varsity Coach manages their respective program budget. All financial requests (deposits and expenses) must be submitted on a Financial Request Form (FRF) to the Athletics Office, authorized by the Head Coach (by signature), reviewed and approved by the Athletic Director (by signature), and include associated receipts or invoices. All requests are reviewed and approved by the Athletic Director to be for the stated program, purpose, and compliant with school policies.
The ORSB financial workflow process is managed and facilitated by parent volunteers, using recommended best practices for separation of roles and responsibilities and double check signers, and reviewed by an independent external accountant as part of annual financial reporting to the California FTB and IRS.
Financial requests are processed on a weekly cycle in bulk, checks are typically available for pickup or mail the week following submittal.
Head Coaches must proactively work with the Athletic Director and ORSB President for utilizing club credit.